Link Personnel have partnered with a Mid Sized Law Firm in Dublin 1 to hire a Legal Secretary. The successful candidate will provide high-quality administrative and legal secretarial support to Solicitors within the Commercial Property & Banking Department. The successful candidate will play a key role in ensuring the efficient management of transactions, documentation, and client matters while maintaining exceptional standards of accuracy and professionalism. This is a permanent position so won’t suit FE 1 candidates.
Salary : to €48k
Benefits: Pension, Hybrid Working (2 days wfh after initial induction), Bonus, Career progression, Wellbeing Programme
Overall Package: to €55k
- Transcribe digital dictation accurately and efficiently.
- Prepare, format, edit, and proofread legal documents and correspondence.
- Save, manage, and maintain electronic files and documents within the firm’s practice management system.
- Provide general administrative support, including filing, invoicing, and document management.
- Prepare and arrange the registration of Land Registry and Registry of Deeds documents, including the use of the Property Registration Authority (PRA) online systems.
- Draft and manage Requisitions on Title.
- Prepare and maintain schedules of title documentation.
- Assist with the preparation of Contracts for Sale.
- Prepare transaction closing documentation, including Family Home Declarations and Section 72 Declarations.
- Compile and maintain Bibles of Security and title documentation.
- Manage and maintain virtual data rooms using HighQ.
- Prepare and submit Revenue Online Service (ROS) returns.
- Provide reception cover when required.
- Assist with overflow secretarial and administrative work across the department as needed.
- Support solicitors in the effective progression and completion of commercial property and banking transactions.
- A minimum of three years’ experience in a legal secretarial role is required.
- Previous experience within a Commercial Property and/or Banking practice area is highly desirable.
- Proven experience working in a busy, fast-paced professional services environment.
- Familiarity with Land Registry, Registry of Deeds, PRA systems, ROS, and legal document management systems would be advantageous.
- Exceptional attention to detail and accuracy.
- Strong IT proficiency and confidence working with legal technology and document management systems.
- Excellent organisational and time management skills, with the ability to prioritise competing deadlines.
- Ability to manage multiple tasks simultaneously while maintaining a high standard of work.
- Strong interpersonal and communication skills, with the ability to work collaboratively across teams.
- Proactive and capable of working independently using initiative and sound judgement.
- Digital dictation skills with a typing speed of 60 words per minute or greater.
- Professional, client-focused approach with a commitment to delivering high-quality support.
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