Link Personnel in conjunction with our client, an International Law Firm, are seeking applications for a Senior Legal PA Vacancy.  Due to the continued growth of the Dublin office, they are looking for a Legal PA, to provide high quality, proactive and experienced support in the Disputes team.  This role will be supporting the Head of Disputes, Ireland and a team of disputes law partners and fee earners.  The have a long-standing and well-established reputation for handling a variety of high-value, high-profile local, national and international disputes. They deal with mainstream commercial disputes – whether in litigation, arbitration or mediation. They have a strong culture of support and collaboration and, as a member of the team, you will be encouraged to contribute to business and practice development activities.

Excellent Salary offered to reflect Senior Level experience

Benefits: Pension, Healthcare, Hybrid Working, Continuous Professional Development, Death in Service Benefit. 25 Days AL.

THE ROLE:

• Provide PA support to the head of department and admin support to the Disputes team in Dublin.
• Work collaboratively with all Finance teams to proactively support fee earners’ financial performance including client billing and reports, management of matter balances and working capital.
• Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required.
• Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols.
• Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files.
• Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate.
• Identifying and recommending cost efficient options for complex travel arrangements.
• Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource.
• Support the head of Disputes in initiatives to drive the Disputes Group forward such as precedents and other intranet resources.
• Prepare court pleadings, document management, prepare letters of advices.
• Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV’s; using the Business Development hub and credentials database; assisting with bids, tenders and pilots.
• Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required.
• Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way.
• Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts.
• Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role.
• Adheres to the firm’s risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance.
• Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires.

The Candidate: 

• 3 – 5 years’ Legal PA experience (or equivalent) gained within a comparable environment and at an appropriate level. Experience in Litigation is beneficial.
• Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation.
• Be a confident stakeholder manager, with evidenced experience of engaging with internal and external stakeholders of all levels.
• Adopt a consultative and thorough approach to tasks.
• Maintain efficient diary and task management across a range tasks, ensuring the accuracy and levels of service expected within a high performing team.
• Have enthusiasm, resilience and ambition to find solutions to problems.
• Remain calm and optimistic in time sensitive situations or under pressure.
• Willingness to work flexibly to meet client needs.
• High degree of competence in the use of Microsoft Office suite.

If this Senior Legal PA vacancy sounds like you, call Orla on 01 8456312 for details

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