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Link Personnel are hiring a Legal Secretary on behalf of a leading Irish organisation with a strong reputation for innovation, sustainability and long-term success. This is an excellent opportunity for a professional with solid legal administrative experience to join a well-established in-house legal team and contribute to the smooth running of its day-to-day operations.
The successful candidate will support the In-House Legal Counsel and Legal Secretary in the effective management of the company’s legal function. The role involves a wide range of administrative and organisational duties, ensuring the efficient operation of the Legal Office.
Excellent Salary offered commensurate with experience
Diary & Office Management
Manage the Legal Counsel’s diary, prioritising and coordinating meetings.
Prepare agendas, follow up on action items, and ensure effective communication across teams.
Provide full secretarial and administrative support to the Legal Counsel.
Legal Administration
Maintain legal trackers, registers, and databases.
Update precedents, templates, and legal documentation.
Conduct online legal research (e.g., Land Registry, CRO, Vision-Net, Irish Patents Office).
Liaise with external legal professionals, including solicitors, barristers, mediators, and local authority planners.
Draft and compile legal correspondence and complex documentation accurately.
General Administration
Prepare Excel spreadsheets and PowerPoint presentations as required.
Manage stationery and office supply orders, including pricing and cost comparisons.
Maintain filing and archiving systems.
Process purchase orders and timesheets using SAP Concur.
Assist with legal training materials, updates, and internal presentations.
Support company secretarial and GDPR software administration.
Minimum 2 years’ experience in a busy legal office or in-house legal environment.
Proven experience as an Executive Assistant or Legal Secretary.
Excellent typing and document formatting skills.
Strong proficiency in Microsoft Word, Excel, and PowerPoint.
Exceptional attention to detail and organisational skills.
Ability to work independently and meet strict deadlines.
Discretion, integrity, and a professional approach to confidential work.
Strong interpersonal and communication skills.
Flexible and solutions-oriented with a collaborative mindset.
Must have own transport due to location.
Willingness to work flexible hours when required to support business needs or provide cover.