Link Personnel have been instructed by our client, an International Law Firm based in Dublin 2, on a Legal Secretary vacancy with their Real Estate Team.  Working with their highly regarded Real Estate Team, this role will offer the successful candidate support and collaboration within the team.  It will also offers encouragement to contribute to the business and practice development activities.

Excellent salary depending on experience

Benefits:  Pension, Healthcare, Hybrid working, 5pm Finish, Brand New State of the Art offices, Life Assurance, CPD/Training

THE ROLE:

• Work with all Finance teams to proactively support fee earners’ financial performance including client billing and reports, management of matter balances and working capital. Raising POs and processing expenses.
• Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols.
• Onboarding Clients, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required.
• Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files.
• Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate.
• Liaising with third party travel organiser and identifying and recommending cost efficient options for complex travel arrangements.
• Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource.
• Attending team meetings; taking minutes.
• Actioning audit queries from clients’ accountants.
• Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV’s; using the Business Development hub and credentials database; assisting with bids, tenders and pilots.
• Providing back up PA support to the wider PA team.
• Assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required.
• Utilise the firm’s internal legal assistance team on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way.
• Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts.
• Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role.

THE CANDIDATE:

• At least 3 years’ Legal PA experience (or equivalent) gained within a comparable environment and at an appropriate level.
• Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation.
• Be a confident stakeholder manager, with evidenced experience of engaging with internal and external stakeholders of all levels.
• Maintain efficient diary and task management across a range tasks, ensuring the accuracy and levels of service expected within a high performing team.
• Remain calm and optimistic in time sensitive situations or under pressure.
• Willingness to work flexibly to meet client needs.
• High degree of competence in the use of Microsoft Office suite.

If this Legal PA role sounds like you call Orla on 01 8456312 for details 

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Link Personnel