Link Personnel is delighted to be partnering with a leading top-tier law firm in Dublin to recruit an experienced Executive Assistant / Legal PA. This is an excellent opportunity for a highly organised and proactive professional to join a prestigious legal environment, providing comprehensive EA/PA and administrative support to Partners and Associates.
The successful candidate will have a strong background in a legal or professional services environment, excellent attention to detail and, importantly, solid experience managing high-volume billing and client payment processes.
Salary: to €53k
Benefits: Pension, Healthcare, Bonus, Life Assurance, Hybrid Working (2 days wfh) Gym & Wellness Programme, 25 Days AL, Learning & Development
Overall Package: to €60k
- Provide high-level EA/PA support to Partners and Associates, ensuring the smooth and efficient running of their day-to-day activities.
- Manage complex calendars and diaries, coordinating meetings, appointments and competing priorities.
- Manage high volumes of email correspondence, ensuring queries and actions are dealt with promptly and efficiently.
- Coordinate domestic and international travel arrangements, meetings and detailed itineraries.
- Manage the end-to-end billing process, including time recording, preparation and issuing of invoices, monitoring client account balances and following up on outstanding payments.
- Handle high-volume client billing and payment queries, working closely with Partners, Finance and clients where required.
- Manage audit and accrual requests, ensuring information is accurate and provided within deadlines.
- Assist with AML and client onboarding requirements, ensuring all necessary procedures and documentation are completed.
- Maintain accurate and well-organised electronic client and matter files.
- Prepare, draft, edit and format legal documents, correspondence and presentations.
- Undertake digital dictation and audio typing to a high standard.
- Process expenses and maintain accurate records.
- Maintain and update client databases and internal systems.
- Provide general administrative support to the wider team and assist with ad-hoc projects as required.
- 4–5 years’ experience in a Legal PA, Executive Assistant or Senior Legal Secretary role, ideally within a top-tier law firm or professional services environment.
- Proven experience providing EA/PA support to Partners and/or senior professionals.
- Strong, hands-on experience with high-volume client billing, invoicing and payment processes is essential.
- Experience managing client account balances, outstanding payments, time recording and billing queries.
- Excellent organisational skills with the ability to manage multiple priorities and work to tight deadlines.
- Strong Microsoft Office skills, particularly Word, Excel and PowerPoint.
- Typing speed of 70+ words per minute.
- Excellent written and verbal communication skills.
- Exceptional attention to detail and accuracy.
- Professional, discreet and confident when dealing with Partners, clients and senior stakeholders.
- Ability to work effectively as part of a team while also using initiative and working independently.
- Pensions experience would be advantageous but is not essential.
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Have a question about this position? Our expert Orla Craig is here to help.
If this Legal EA sounds like you call Orla on 01 8456312 for details
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