• Deliver high‑level PA and Legal Support
• Manage inboxes and complex diaries.
• Prepare documents, presentations, and meeting materials.
• Billing, Compliance & Time Entry (3E)
• Manage AML requirements for client onboarding and ensure procedures are followed.
• Conduct conflict checks and prepare Engagement Letters.
• Oversee billing operations including time entry, invoicing, and client account monitoring.
• Input timesheets daily and manage audit/accrual requests.
• Coordinate with the billing team to review and amend pro formas
• Track billing cycles and ensure timely invoicing and follow‑up of outstanding payments.
• Organise complex travel arrangements including flights, accommodation, and detailed itineraries.
• Ensure travel plans align with partner preferences.
• Prepare travel packs, meeting documents, and schedules.
• Book conferences and manage related logistics.
• Maintain and update the client marketing database (Interaction
• Expense Management – Prepare and submit accurate expense reports promptly.
• Reconcile expenses and ensure adherence to internal policies and client guidelines.
• Track expenses against budgets and billing where required.
• Work closely with internal teams including marketing, finance, and HR
• Support business development initiatives, CRM updates, and client event coordination.

• At least 5 years’ experience supporting senior legal professionals, ideally with corporate legal secretarial experience.
• Strong communication, interpersonal, and relationship‑building skills.
• Excellent attention to detail and the ability to work with discretion.
• The ability to perform under pressure while maintaining accuracy.
• A collaborative working style suited to a job‑share structure.
• Exceptional responsiveness, speed, and organisational capability.
• Comfortable navigating shifting priorities and urgent deadlines.
• Works effectively with the job‑share partner to ensure smooth handovers and continuity.