Our Client, a leading Irish commercial law firm with a large and well-established Dublin office, currently has a vacancy for an Archiving & Purchasing Assistant to join their Business Services team. If you are looking to join a structured, professional environment where you can play a key role in operational support, this is an excellent opportunity.
Salary: to €32k
Benefits: Annual Reviews, Pension, Travel Tax Saver, Income protection, Life cover, Wellness Programme.
Total Package: to €38k
This is a dual-function role supporting both archiving and procurement activities across the firm. The successful candidate will assist in the management of physical and electronic records, with a particular focus on Title Deeds, while also supporting purchasing requirements and vendor coordination.
The role requires a high level of organisation, attention to detail and the ability to manage time-sensitive tasks in a compliant and structured environment.
- Manage and maintain the firm’s Title Deeds tracking system, ensuring all records are accurate and up to date
- Monitor the movement, storage and return of Title Deeds, maintaining full control and auditability
- Investigate and resolve any discrepancies relating to deeds, escalating where required
- Maintain detailed audit trails and provide reporting to senior management
- Liaise with external storage providers and manage off-site records, ensuring accuracy at all times
- Coordinate collections, retrievals and transfers of archived materials
- Support procurement activities across the firm, working with suppliers and key vendors
- Handle all incoming post and DX deliveries, ensuring timely receipt and internal distribution
- Coordinate courier services for urgent or specialised deliveries
- Provide support to internal teams including Marketing, IT, Finance and HR on operational and purchasing requirements
- Assist with invoice processing, supplier reconciliations and resolving billing queries
- Support general administrative and onboarding activities across the business
- Has strong organisational skills with the ability to manage multiple tasks and priorities
- Demonstrates excellent attention to detail, particularly when handling sensitive documentation
- Is reliable and able to commit to early morning responsibilities, including pre-8:00 am post handling (essential)
- Has strong written and verbal communication skills
- Is proficient in Microsoft Office, particularly Word and Excel, and comfortable using tracking systems or databases
- Maintains a high level of professionalism and discretion at all times
- Is proactive, flexible and works well within a team environment
- Ideally has experience in a legal archive, records management or similar role (advantageous but not essential)
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