Link Personnel have partnered with our client, a Boutique Law Firm in Dublin 2, to hire an Office Manager and Legal Bookkeeper.  Working with a well established Law  Firm in a friendly and respectful environment this role may suit a Legal Executive or Legal Bookkeeper looking for their next move.  The role is interesting and varied offering good autonomy.

Salary : to €60k

Benefits:  Tax Saver Travel Scheme, Bike to work Scheme, PRSA, Flexible work arrangements, Bonus

Financial controller duties:

• Daily banking;
• Assigning and dealing with lodgements from online banking;
• Cheque lodgements
• Issuing cheques;
• Loading and part authorising EFTS;
• Scanning and saving all correspondence to document management system;
• Invoicing;
• Petty cash control
• Bank reconciliations; and investigations
• Month end reconciliations;
• Preparing month end, quarterly and year end accounts.
• Submitting Year end and quarterly accounts to auditors for preparation of Law Society Reports.
• Liaising with Auditors for requests for further information and documentation.
• Preparing and filing VAT returns.
• Statutory compliance – ensuring that accounts are maintained and operated in compliance with the Solicitors Accounts Regulations and compliance Anti-Money Laundering Regulations
• Credit control and accounts payable
• Revenue Online-Stamp Duty, ROS Certificates, CGT 50 Applications submissions
• CSOL Payments
• Land Direct authorisations and payment of applications
• Withholding Tax processing

HR and Payroll duties:

Monthly payroll administration and payment of wages:-

• Calculating wages and salaries
• Issuing employees’ wages by cash, cheque or electronic transfer
• Maintaining employee data
• Calculating pay raises
• Issuing tax forms and related documentation and assisting employees to complete them
• Deducting tax and insurance payments
• Resolving issues employees have with timesheets, payslips and other payroll matters
• Changing employee bank records when necessary to process payments accurately
• Initiating direct deposits
• Maintaining statutory reports and ensuring timely filings to ROS
• Employee PRSA administration and pension administration
• Bike to work scheme administration and tax saver bus tickets administration
• Recruitment-Advertising and interviewing candidates
• Offer letters and contracts to new employees
• Leave and absence management
• New employee set up (IT/Keys/Facilities and documentation)

Facilities Management:

• Provision of appropriate facilities for staff
• Maintenance of building-sourcing suppliers and contractors.
• Office equipment and the related maintenance contracts
• Liaison with service providers eg: cleaners, alarm services, fire suppression etc
• Ensuring facilities comply with Health & Safety regulations
• Management of car parking spaces
• Insurance-renewal of office policies

Purchasing:

• Ordering of office supplies-stationery, bathroom, and kitchen consumables and printer consumables
• Purchase agreements with external suppliers

Office management:

• Ensuring sufficient staff levels, and relevant cover for reception
• Sourcing temporary staff
• Event management

The Candidate: 

• Legal Bookkeeping/Accounts experience
• Experience using a case management system – Partners for Windows an advantage
• Ability to work on own initiative
• Good interpersonal skills

If this Office Manager/Legal Bookkeeper vacancy sounds like you, call Orla on 01 8456312 for details 

Speak to the experts with the direct Link to the best Office Manager and Legal Bookkeeper vacancies

Link Personnel